Tuesday, 15th May 2012: Conference Day One
07.45 Breakfast Briefing
08.30 Chairman’s Welcome & Introduction
Tracey Stretton
Legal Consultant
Kroll Ontrack
08.40 ★ Keynote Regulatory Panel: Regulatory expectations - Update on US and European
regulatory investigations and prosecutions
The three year trend for tougher regulation and more active enforcement has
continued, with an emerging focus on the adequacy of compliance systems.
This unique panel brings together regulators from various jurisdictions for
a discussion on the current regulatory climate and what is expected of business.
The panel will comment on:
- The current regulatory climate and emerging regulatory risks
- Areas of increased regulatory activity: corrupt practices, collusion with competitors and other compliance failures
- Extra-territoriality and active co-operation across borders
- Assessing the adequacy of procedures designed to detect non-compliance
- The impact of technology: proactive detection and powerful tools for investigators
- New investigative techniques, recent cases and the latest enforcement trends
- What regulators expect with respect to electronic information management and disclosure in an enforcement context
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Jean-Bernard Schmid
Deputy Prosecutor General, Investigating Magistrate
Geneva
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John Davies
Head of Competition Division
OECD
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Anthony Wilson
Legal Adviser to the International Assistance Unit
Serious Fraud Office
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Moderated by:
Tommy Helsby
Chairman
Kroll
09.40 Responding to the regulators: Managing regulatory risk
- Regulatory exposure in the current business climate: what is business really concerned about?
- Compliance: regulatory police or quality control?
- Assessing regulatory vulnerability: how do you determine the business critical risks?
- Building an effective compliance culture and programme globally
- Procedures for ensuring that businesses practices are compliant
- Forward-planning: the resources and relationships that need to be in place before a problem emerges
- Is your electronic information under control, can you monitor it, assess it rapidly and produce it when required
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Richard Tapp
Company Secretary and Director of Legal Services
Carillion PLC
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Rowena Ellison
Senior Counsel Global Compliance
Procter & Gamble
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Moderated by:
Tommy Helsby
Chairman
Kroll
10.20 Networking Break
10.50 Conducting internal and regulatory investigations in a corporate enterprise information environment: going beyond email and documents to get to the critical evidence found in financial systems, HR systems and other databases
eDisclosure in internal and regulatory investigations has typically focused upon email, IMs and documents. While these media may reveal the communications flow surrounding the events, the direct evidence of the activities or transactions of those events are instead likely to be contained in what is known as “structured data”: the Accounting, Financial, HR, CRM, ECM database systems. Identifying, preserving, analyzing and reviewing this structured data is typically quite difficult. Databases are designed to be readable by computers, not people. Simply running reports from those structured systems may not be enough, as the data may be in many different, unconnected systems designed only for operational, not investigative, use. Unless you can accept leaving these critical stones unturned in your investigation, you need a better way.
Navigant have brought together a panel of in-house and outside experts to discuss how to get results you need from structured data in investigations, including:
- Locating, accessing and locking down potentially relevant data to make sure it is not lost
- Analyzing and visualizing the results in a way that you can understand the evidence and present it to the investigators
- How to utilize your internal IT resources and outside consultants to get the best results, quickly
- Putting everything together into a single process that combines the structured data and the communications media so that you can create a complete picture of the matter
Jim Vint
Managing Director
Navigant
11.30 Getting started on the information governance journey:
Developing a legally-led information governance
strategy
- How do you get started in the journey to information governance?
- How can companies formulate effective information governance strategies with so many varying laws and regulations from jurisdiction to jurisdiction?
- Corporate law departments have evolved: how can you play a more strategic role in determining information management strategies and processes?
- Why legal must be the catalyst for information governance throughout the organisation
- Setting up an internal corporate team to enhance data accessibility and reduce redundancy and inconsistencies
Sanjay Bhandari
Partner, Forensic Technology and EDisclosure Services
Ernst & Young
12.20 Sharing the Burden: The Benefits of Multi-Party
eDisclosure Databases
With claimants, defendants and the judiciary continually seeking effective ways to
simplify and reduce the overall cost of litigation, the document disclosure process
is a good place to start.
The efficiency gains that can be achieved, and the cost savings generated, by
having multiple parties utilising a shared document review environment can be
significant. The legal and technical
experts on this panel will explore many facets of the concept of multi-party
document databases, including:
- What is a multi-party database, and when is it appropriate to use one
- The importance of security
- Dispelling concerns
- Practical examples of matters that have benefited from shared databases
- Cost savings and efficiency gains
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Nick Childs
FTI Technology
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Nick Athanasi
FTI Technology
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13.00 Networking Lunch
14.00 Featured Guest Speaker: Professor Dominic Regan, City University of London
2012: The most significant year in the history of eDisclosure?
“The best talk I have ever heard”
“Awesome intellect coupled with tremendous wit”
“The leading expert in the field of civil procedure and adviser to the top judiciary
on law reform”
Dominic Regan is a solicitor, writer, broadcaster and a Professor at City University,
London. He is a widely sought-after speaker on all aspects of civil litigation, with
specific expertise on costs. As an adviser to Lord Justice Jackson and official
observer of the Birmingham costs management pilot, Dominic is “better placed
than almost anyone to tell us what is happening in the wider UK litigation world
and what we can expect” writes Chris Dale, who will be facilitating Professor
Regan’s talk. This engaging, dynamic and informative session will provide up to
the minute insight on the review of the proposed reforms and the prospects of
their implementation.
14.40 - 15.20
The emergence of the knowledge worker: The changing workforce in eDiscovery review and production
This session addresses the impact of technology, the reduction of time for production of potentially discoverable documents and, on the necessary changes to the eDiscovery workforce caused by those changes.
- The increasingly important role of Attorney/Project Managers in nimble, effective and cost sensitive managing of document reviews
- Certification and training of Attorney/Project Managers and high level contract t review candidates
- The proper ways to bring technology optimized review solutions to increase the quality of document review and to expedite the time frame for compliance.
- The reduction in the size of document review teams.
- This emphasis on both discovery compliance and factual development of the case
- The elevated role of outside counsel in the document review and production process
- The impact of Generation Y on the face of document review
Mark Yacano
Executive Vice President
Hudson Legal
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Outsourcing Sandwich Records Management: Redesigning the records management support model at Pfizer
- Outsourcing a successful records management operation to support the company with a more flexible cost basis
- Partnering with outsource partners to enable them to continue with the provision of a high quality customer service at lower cost without sacrificing compliance
- Developing clearly defined quality systems processes to manage the records inventory and vendor relationship
- Improving planning efficiencies to enable maximum knowledge transfer
- Effective stakeholder management: Understanding the impact of outsourcing on stakeholders and building trust
Frank AF Hultschig
Director, Enterprise Records and Information Management, Corporate Legal
Pfizer
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Legal spend management and achieving enhanced efficiencies
- Effective partnership with law firms and other service providers
- Selecting the best, innovative solutions providers to implement most efficient solutions
- Use of data and metrics to measure performance and establish goals
- Enhanced knowledge management to leverage best practices across multiple matters, transactions and Geography
Andrew Goodman
Executive Director of Litigation Services
Quislex
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15.25 - 16.05
Managing eDiscovery as a core business process: How law departments are driving proactive corporate change
- Reviewing the proactive ways that legal can impact the entire organisation as a strategic resource and better manage eDiscovery as a core business process
- Setting up an internal corporate eDiscovery team to enhance data accessibility and reduce redundancy and inconsistencies
- Assessing, planning and implementing an in-house eDiscovery team:
- Planning and budgeting for this new organisational unit
- The ‘organisational chart’ for your new interdepartmental team
- Identifying the specific functions to be performed by an in-house e-Discovery team
Matteo Grassani
Head of Legal
BG Italia Power SPA
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Choosing the right Records Management outsourcing approach: Why it’s not just about Facilities, Procedures and Security
- Total records management: storing your paper, electronic documents, backup tapes, film, slides, tissue samples etc. in one place
- Technology as an enabler: end to end tracking, lifecycle management and a single point of access to your records regardless or location or medium
- Using technology to automatically classify and capture records for use in e-Discovery
- Closing the loop by creating a paperless boundary around your organisation: the Digital Mailroom
Spencer Wyer
Chief Technology Officer
EDM Group
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Reconciling litigation and regulatory requests with data privacy obligations
- EU Data protection laws: Where are we now? Where are we heading?
- Pretrial eDisclosure for cross border litigation: addressing issues surrounding data processing and transfers
- Regulatory and governmental investigations and requests for data: can these be compliant?
- Common cross border scenarios and key “dos and don’ts” for managing data privacy compliance
- Approaching an investigation in the absence of harmonised data protection laws
- Handling data collection, processing and transfer defensibly
Vivienne Artz
Managing Director and Head of International, IP and O&T Law Group
Citigroup
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16.10 Networking Break
16.40 - 17.20
Information Governance for Lawyers: Is digital overload now the greatest risk management challenge facing in-house legal departments?
- Developing a more collaborative relationship with IT
- What governance processes are needed to manage multijurisdictional information demands?
- Data protection: The thorn in the side of information management
- Are regulators paying attention? What’s on the horizon with respect to regulation and enforcement of corporate information governance
Pavel Klimov
General Counsel, UK EMEA
Unisys
Patrick Wilkins
Editor
EuropeanGC.com
Catherine A. Casey
Director of Global Market Development
Hudson Legal
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Identifying and overcoming the most common issues with managing cross-border, cross-business lines records
- Creating a global records management function that minimises risk and maximises compliance
- Designing an effective global records management programme
- Identifying and addressing region-specific work cultures, constraints and priorities
- Staffing a global records management team in the current economic situation
Kian Peng Ong
Head of Records Management, Group Management Office
HSBC
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How to Form an Information Governance Committee
One of the biggest challenges corporations face is getting an information governance committee started within an organization. Many recognize the value, but don’t know where to start. It can be extremely difficult to ensure that all of the necessary parties are at the table. An even greater challenge is often presented when attempting to gain buy-in from other departments - particularly in larger, siloed organizations.
RSD has identified as crucial to the process of forming an IG committee, through the following fundamental steps:
- Align with the corporate agenda
- Document and communicate
- Define your scope and timelines
- Include all stakeholders early in the process
Bassam Zarkout
Chief Technical Officer
RSD
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17.30 Chairperson’s Best Practices Conclusions from Stream Sessions and Closing Remarks
17.45 Cocktail Reception hosted by Ernst & Young
19.00 Cocktail Reception ends
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